Automate your paperwork and be amazed how much time you save. Time is money after all.

Work time tracking

By monitoring work time and expenses spent, you can determine the profitability of your business and never lose billable hours. Easily compare your project's planned hours to actual hours.

Reporting

Create and access detailed reports whenever and wherever necessary. Have automated reminders chase after your employees work hour reports so you don’t have to.

Mobile friendly

Mobile access guarantees easier hour reporting for your employees.

Vacation planning calendar

Convenient centralized vacation planning helps you resolve your employees wishes by taking into account also their skillsets to avoid overlapping vacations between key employees and keeps your business going also during vacation period.

Employee database

No need to go through multiple HR folders to find employee specific data. You can upkeep all employee related skills, qualification, training and history data in one place.

Overtime and collective labour bargaining agreement calculations

With HourSmart's automated overtime and collective labour bargaining agreement calculations, you can more easily make sure your employees get fair treatment and are compensated according to the law.

Vacation planning calendar

Sickleave statistics

Convenient overview of sickleaves lets you improve your employees’ wellbeing and quality of work by addressing any absence related problems before they escalate.

Salary data export

Eliminate typos and instantly have salary data ready as soon as employee hours are recorded and approved. Use HourSmart's internal payroll or easily export data to your current salary calculation solution.

Single-playform one-click salary calculation

HourSmart's integrated highly automated salary calculation solution significantly reduces time and cost spent in payroll processing compared to hiring external payroll services. Process hundreds of employees’ payroll quickly, create payslips, batch SEPA-payments and compile digital tax and pension reports effortlessly.

Salary differentials

It can get exhausting to manually track and update any changes to employees’ past salaries. Salary differential feature lets you generate differential data and create differential payslips to avoid human errors and typos. Automatically process any past salary changes and gain more trust with your employees.

Payslips

Eliminate manual filling and mailing of payslips and deliver them electronically. Saves you a lot of envelopes and ink. If you prefer, you can easily create and send out payslips electronically via regular mail - still saves you all the time spent filling payslips manually.

Salary summaries for accounting

Let the accounting professionals do their work more efficiently and give them access to transfer salary summaries whenever needed.

Salary certificates

It can take too much time out of your workday just to fill up salary certificates to your employees. Let HourSmart do all the typing for you and send out certificates quicker and easier.

Salary statistics

On-demand salary statistics helps you create reports to officials making it less stressful to meet reporting deadlines.

Automatic vacations calculation

It can get complicated to calculate and keep track of each employee’s annual vacation days and vacation debt. Avoid the headache and let HourSmart calculate vacations automatically.

Rolling annual vacations earned

Your employees would appreciate knowing real time how many vacation days they have earned. You would appreciate less inquiries from your employees about earned vacation days. Ease the pain for both of you with vacation rolling feature that gives your employees access to real time display of earned vacation days.

Manual shift planning

Speed up shift planning by simple drag and drop shift allocation tool. You can easily create shifts on the spot or save recurring shifts for more efficiency.

Shift schedule overview

Conveniently overview and manage shift schedules by specific time frames, employees or work units.

Overtime alerts

Get alerts during planning on unnecessary overtime allocations. Helps you save money and keep your employees from overworking.

Automated shift planning

Sit back and relax and let our autopilot match vacant employees with open shifts taking into account employees skillsets and wishes. You just confirm and publish.

Shift auctioning

Avoid the panic of finding replacements urgently by auctioning open shifts via instant messaging.

Shift reservation calendar

Give your employees access to online shift calendar, where they can pick open shifts as they prefer. Don’t worry, it is not the wild west - you set up the rules and employee skillsets are accounted for.

Profitability monitoring

Plan more profitable work schedules by receiving alerts and recommendations on which employee doing which shift would save you most.

Price and Savings

Task specific pricing automatically adds monetary price value details to work hours and hour reports.

Billing data and reports

Billing data is created instantly as your employees record their task specific work hours. Generate billing reports and invoices based on this data for accounting or customer approval needs.

Billing data export and processing

Export your billables easily to your accounts receivable for further processing. Avoid tedious manual plus minus calculations and human errors by exporting differentials automatically when history data has changed.

Billing differentials

It can get exhausting to manually track and update any changes to past billables. Avoid tedious manual plus minus calculations and human errors by collecting differentials automatically when history data has changed.

Profitability reports

HourSmart shows in real time the profitability of your projects, according to your current pricing and labour cost settings. Know your numbers and avoid the inconveniences of going over the budget.

Centralized online access

Let your customer relationship managers and sales reps access and update all customer data, contact people and details and customer related documents centrally. Online access encourages and makes it easier for your managers to update data whenever wherever there is Internet access.

Calendar events and reminders

Make your customers feel important and never miss a meeting or follow up phone call by adding reminders and calendar events.

Publish job openings

Publish job opening on multiple channels automatically like MOL, Oikotie or Monster straight from HourSmart. Manage the whole lifecycle of job opening: publish, unpublish, renew and auto-renew. Gives you more time for evaluating and choosing the most suitable applicant.

Electronically filled contracts and certificates

HourSmart fills employment contracts and certificates electronically based on data entered in job application or employee data from the system. Less forms to be filled manually saves you time especially if you are in an industry with high employee turnover.

Task manager

Set up precise task descriptions and location details for the day or weeks to come, so your employees are fully prepared to do their best. Your employees will know exactly what to do, where and when. All information is accessible on-site, not even optional for your employees to forget anything.

Detailed data exchange

In care and maintenance industries communication is the key. Update daily tasks as necessary. Your employees can share important information on specific task progress so next employee is informed and can jump right in to continue. No more relying on post-its.

On-site attendance tracking

Collect on-site attendance times using QR codes placed on-site in working areas together with GPS tracking. Get instant confirmation of work done and customers visited. Know exactly where your employees are at any given time so you can follow the progress and make adjustments as necessary. Sometimes your employees might be late, but now you have the opportunity to inform your customer ahead.

Reporting

All employee-reported progress information is stored real-time and accessible by supervisors, who can easily forward it to involved parties like family members or doctors.

Driving routes

Helper mobile app will show your employees directions on map how to reach their destination.

Service vouchers

Automate service voucher handling in pricing and invoicing.

Integrated reporting

Seamless integration with municipalities’ joint PSOP parastapalvelua.fi, Vaana.fi, or Palse.fi simplifies reporting and saves time by letting you report hours simultaneously to both payroll and PSOP, Vaana.fi, or Palse.fi. Avoid manual repetitive work by delivering official reporting for invoicing to municipal customers electronically.

Booking calendar

Gain more new customers and keep the current ones satisfied by embedding booking calendar onto your company’s webpage. Your customers select the service, time or even the desired employee. All employee skills, qualifications, availability and possible overlapping bookings are automatically accounted for during the booking process.

Prepaid bookings

Concentrate on the service you provide and forget about invoice follow ups and keeping track on who has paid what. Your customers don’t appreciate late payment reminders as much as you don’t appreciate sending them out. Let your customers conveniently prepay their bookings. You will have the money on your account faster.

Data import from external system

Eliminate need for duplicate work and manual copying when updating two systems and simply import work time and expenses entries to HourSmart from Excel or other external work time tracking system.

Mass SMS or e-mails

Easily reach your employees by sending mass SMS or e-mails from one platform.

Work time bank

Improve your employee satisfaction and allow them to collect overtime and/or salary extras into work time bank to be used as paid leave instead of being paid as salary.

Mobile time and attendance tracking

HourSmart Mobile App for time and attendance tracking lets your supervisors monitor employee attendance more efficiently. Timely detect any absence and add GPS tracking to time reports to know exact whereabouts of your employees. Add automatic late/absence alerts so your shift supervisors can concentrate on other tasks.

Task, project and customer budgets

Always keep within budget by setting hourly or monetary budgets and receive automated alerts if exceeded.

Travel invoices

Reduce manual paperwork and print travel invoices based on recorded expense data.

Electronic construction site visitor reporting

Reduce manual work by electronically reporting mandatory official construction site visitors.