Industry examples
HourSmart suits all
industries. See selected examples below. HourSmart is not,
however, limited to the industries below.
Office
Testimonial: "We have used HourSmart for a long time
and have never been disappointed. Before we used to fill work
hours in Excel sheets. The improvement has been quite
impressive. Web based work hour reporting software is a must
and most valuable." Architects Niskanen Ltd.,
HourSmart customer since 2011.
Save 30 min per each employee monthly on management
by
minimizing manual employee data management
Many companies still use
Excel as their main tool for collecting time and attendance
records and create reports. Manual data entry is slow and with
high human error count. Keeping track, that all consultant or
customer meeting hours are recorded is challenging and wastes
time. The problem becomes magnified when your company grows and
you have multiple Excel files and multiple copies of each of
them and you try to keep track which information is up-to-date.
Imagine how much time your supervisors and employees could save
with modern and easy time reporting system.
- Optimize your office workflow and increase
productivity by eliminating tedious manual tasks.
- User friendly time and attendance software lets you
collect work time data easily for payroll needs or statistics,
follow project progress and create reports. Your employees
record work hours for supervisors to approve.
- Activate CRM, recruitment or billing features to best
fit your business needs.
Accounting
and Payroll
Testimonial: "HourSmart provides more effective and
error free salary calculation system for our customers. Manual
work hour reporting for payroll needs on paper slips is not
necessary anymore. I have more time now to monitor and manage
our customers' larger units." APL Balance Ltd.,
HourSmart customer since 2015.
Save 6 min on each payslip
by by introducing
automation into your payroll
Are the hours being paid
already recorded in one system? How much time are you spendin
transforming those hours into salaries? Have your accountants
ever made a mistake due to miscommunication? Human errors in
manual salary calculations or billing cycles should not be
underestimated. After all it is inevitable that mistakes will
happen after needless hours and hours of staring at Excel
spreadsheets. Rectifying those mistakes can be very costly and
time consuming.
- Automated payroll and billing calculations minimize
human errors, thus increasing service level you provide.
- Increase profitability by handling your customers’
payroll and billing faster. HourSmart can handle hundreds of
payroll calculations in moments.
- By introducing HourSmart in your customers’ daily
routines, manual data entry for payroll needs is eliminated.
This saves time and allows for effortless data exchange.
Healthcare
Testimonial: "We used to spend 8 work days to do all
the billing. Now it is done in 4 hours. Payroll is done in
couple of hours. We save thousands of euros monthly by leaving
out external payroll services. At last a software, where you
can plan driving routes straight into work shifts and
optimizing the routes is easy by using the map feature." Social
services and health care company, 200 employees, HourSmart
customer since 2015.
Testimonial: "We switched to HourSmart's Mobile Helper
solution purely for its affordable price. But hey - it works
smoth, is very versatile, and flexible. Now we can plan work
shifts and customer appointments with the same software, task
and medicines management works really well and we don’t have
to worry about tablet laptops as our employees use their own
mobiles. And it saves money." Social services and
health care company, 30 employees, HourSmart customer since
2015.
Save 20 eur on each employee monthly
by switching
to mobile workforce management solution
Usually when customer
appointment is complete, tiring manual data entry, reporting
and billing work starts. If you spend more time on data
processing and billing than on actual appointment, something
has to change. Dragging heavy customer folders from site to
site or losing important details on misplaced post-its is
outdated and inefficient task management.
- HourSmart's Mobile Helper solution is part of
HourSmart and offers organized and modern approach to managing
on-site caregivers’ task progress and communication,
real-time.
- Planning, managing and reporting made easy from single
platform.
- Activate CRM, billing and shift planning features to
fully optimize your workflow.
Hospitality,
Retail, and Logistics
Testimonial: "Workforce planning has accelerated
compared to the past, when we were making our plans with
Excel. Swapping work shifts is now easy and changes are
automatically updated onto all reports. All our employees now
place their whishes online into HourSmart, and it just works!
In our past, it used to be a nightmare trying to keeping track
on individual whishes and changes to whishes when you were
receiving them on millions of paperslips, instant messages,
and emails." Subway restaurant, Lahti Helsinki,
HourSmart customer since 2015.
Testimonial: "I used to plan work shifts using Google
calendar, but now that number of our employees have slowly
increased, an employee scheduling software is greatly
appreciated. HourSmart works smoothly and you can record work
hours also by mobile on all browsers." Eurobiker
Ltd., HourSmart customer since 2012.
Testimonial: "We use HourSmart to plan work shifts for
five our stores. Centralized employee scheduling is efficient
and we can export work hour data to payroll easily and without
unnecessary third parties." Mr. Big Ltd., HourSmart
customer since 2009.
Save 2 h per schedule
by switching to shift
planning autopilot
Whether you run a café, a
shop, or a hotel, you most likely spend too much time on
employee scheduling and managing shift changes. It is time to
replace Excel as your main planning tool and enjoy a
centralized employee planning software.
- HourSmart enables for quicker and easier shift
planning, you can even activate planning autopilot for
effortless results.
- Fill in open shifts without calling around and have
schedules updated instantly.
- Single platform for time and attendance tracking,
reporting and work time data collection for payroll needs.
Maintenance,
Construction, and On-Site Healthcare and Domestic work
Testimonial: "We chose HourSmart because it has a
mobile workforce management app to both plan and track
customer visits, and it seamlessly integrates with billing and
payroll. By using HourSmart's Mobile Helper solution we easily
distribute the detailed tasks of each job location to each our
employees on the job on the particular day, and after
supervisor approval and pricing the reported work hours go
straight into billing and payroll. For example, a new employee
can start their tasks right away with more swift
introduction." Cleaning company, 60 employees,
HourSmart customer since 2013.
Testimonial: "Employees now find to work easily and
there are no more incorrect work hours as they clock-in and
out accurately. We are able to closely monitor how much time
our employees spend on each customer. At the same time system
creates invoices of services directly from recorded work
hours. Our client receives report with actual time stamps, so
they will not complain unnecessarily. Service manual is filled
simultaneously with no extra effort." Property
maintenance company 180 employees, HourSmart customer since
2014.
Save 80 min monthly per employee
by introducing
automation and real-time tracking into your workforce
management
Trying to manage your mobile
workforce without effective tools that offer real-time
visibility is a hassle. Calling around checking for progress
every half an hour is unproductive and time consuming. Precious
time you could be using on reporting, reviewing, improving your
profitability, payroll, billing or planning. And we don’t mean
manual data shuffling between separate systems, because
HourSmart can collect billing and payroll data alongside
employee hour reports and integrate with your payroll and
accounts receivable.
- Start using Helper mobile solution to access and
manage task progress centrally real-time.
- For more detailed timestamps, add GPS location to work
time reporting, so you exactly know your employees
whereabouts.
- By easily adding monetary values to work hour reports,
you can instantly send out invoices to your customers or
accountants as soon as work hours are approved.
Human
Resources, Recruiting, and Staffing
Testimonial: "We used to outsource our payroll and
billing to an accounting firm. We had to first make salary
summaries in Excel ourselves. Whenever there was a late change
or update, we had to do it all over again. It wasted a day of
our work time at least once a week. Furthermore, more often
than not, there was a manual error here and there or the
accounting company misinterpreted our instructions which
increased our expenses and added unnecessary work. Because we
work in staffing, the same whole circus was performed for
invoicing as well - Excel sheets and misinterpretations and
unnecessary work. Now HourSmart calculates our employees'
salaries and electronically transfers them to our payroll
system. We can process our whole payroll in just 2 hours and
save about 3500€ per month on payroll alone. No more
misunderstandings between us and payroll. Furthermore,
HourSmart integrates seamlessly also with our accounts
receivable and we generate also our invoices electronically
without unnecessary manual work. " Staffing company,
100 employees, HourSmart customer since 2014.
Testimonial: "In my previous employments, I have had to
manually enter billing data, literally line by line, into a
billing software. But in HourSmart, our employees report their
completed work hours directly onto each customer, this way
both salary data and billing data are generated from the exact
same report, without discrepancies. HourSmart smartly exports
data electronically to our billing system and external
payroll, which saves me 60% of my previous work hours.
Now I can perform routine tasks 90% faster. Some
companies still use paper slips to mark work hours, which
isn’t just unreliable, it’s a waste their time for no
reason!" PolarPro Staffing, a happy HourSmart
customer since 2010.
Save 15 min on each opening and 15 minutes on employee
management, payroll and invoicing
by optimizing the
entire resource management process from recruiting to time
tracking to reporting to payroll to invoicing
Business world moves faster
than ever before and staffing companies have to keep up if they
want keep their margins. If your company is constantly
struggling to compete on costs, meet recruiting deadlines and
customer demands, it is time to update to HourSmart recruiting
solution. Finding and hiring the best candidate in fast moving
workforce market requires speedy decision making enabled by
HourSmart's centralized platform that enables an efficient
recruiting process. Furthermore, HourSmart provides an
integrated solution for employee management, shift planning,
reporting, payroll and invoicing.
- Single platform software solution that handles
everything from organized recruitment and CRM modules to work
time tracking and billing solutions saves time and greatly
increases productivity.
- No need to switch between separate systems.
- You can easily tailor active features to meet your
needs. Proven to make staffing company’s chaos manageable.